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SS, Krishna Appointment of Chartered Accountant firm to conduct the Audit of Sub District Units (SMCs, CRCS, MRC, AP Residency Schools, Jr. Colleges, PM Shri, Rice Audit for NSCBAV School & Hostel for the F.Y 2024-2025 (01.04.2024 to 31.03.2025)) from 21.04.2025 to 22.04.2025 Certain Instructions to MEOs-Orders issued Reg
Ref: 1) Proc. No. SS-1874072/4/4/2022-Fin Sec-SSA, Dated: 10.01.2025 of the SPD, APSS, Amaravati 2) Lr.Dt: 07.04.2025 of M/s RB Associates, Chartered Accountant, Visakhapatnam.
ORDER
In pursuance of the orders inmed in the reference 1" cited. M/s RB Associates, Charted Accountants firm has been appointed as Internal Auditors for the Financial Year 2024-25 by SPO to conduct audit of APSS Samagra Shiksha at DPO office and all Sub Division Units (SMC/MRC/CRCs/KGBVs (Audit for Maintenance Grants to KGBV only) /APMS Girls Hostels, AP Residency Schools, JR. Colleges, PM Shri. Rice Audit for KGBVs Type-III,IV & NSCBAV
All MEOs are informed to advise all MIS Cordinators/ Data Entry Operators/ Mandal Accountants and Head Masters of all schools to keep the records ready and produce them before the Audit Party as per the Schedule Audit Date (21.04.2015 & 22.04.2025).
Checklist for SMC/KGBV/MRC/CRCs/Girls Hostels AP Residency Schools & Jr. Colleges
I for KGBVs/Girls Hostel/ AP Residency Schools, Jr. Colleges
1.Cash Book
2.Vouchers
3.PFMS Generated Print Payment Advice copy (One Copy)
4.PPA Register
5.Budget allocation Register (01.04.2024 to 31.03.2025)
6.Stock Registers Student Attendance Register
7.Receipts and Payments Formats (3 Copies)
8.PFMS-SNA Bank Statement from 1.04.2024 to 15.04.2025) (One Copies)
9 . Bank Account Statement on the name of the SDU's (offline) 01.04.2024 to 31.03.2025 (2 Copy)
11. Details of Unspent ansount Retrieval to DPO & SPO office
12. Utilization Certificate
13. Bank Reconciliation State me net
14. Details of Rejected PPAs and other reason rejected PPA Details of Rejected PPAs and other reason rejec
15. Fund/Budget allocation Proceeding Copies
II.for SMC/CR/MRC
1.Cash Book
2.Vouchers with Bills
3.PFMS Generated Print Payment Advice copy (One Copy)
4.PPA Register
5.Budget allocation Register (01.04.2024 to 31.03.2025)
6.Resolutions
7Stock Register
8.Receipts and Payments formats (3 Coples)
9.PFMS-SNA Bank Statement from 01.04.2024 to 15.04.2025) (One Copies) One Copars)
10 . Bank Account Statement on the name of the SDU's (offline) 01.04.2024 to 31.03.2025 (2 Copy)
11. Details of Unspent amount Retrieval to DPO & SPO office
12. Civil works/M. Hook's/ Contract agreement/ Deductions Details
13. Uniform Distribution Register
14. Utilization Certificates
15. Details of Rejected PPAs and other reason rejected PPA
16. Fund/Budget allocation Proceeding Copies
for PM SHIRI (SDUs)
1.Cash Book
2.Vouchers
3.PPA Register
4.PFMS Generated Print Payment Advice copy (One Copy)
5.Utilization Certificate
6.SNA Bank Statement from 01.04.2024 to 15.04.2025
7.Receipts and Payments Formats as om 31.03.2025 (3 Copies)
8.Fund/Budget allocation Proceeding Copies
9.Civil works/M. Book's/Contract agreement/ Deductions Details
10 . Details of Rejected PPAs and other reason rejected PPA
11. Uniform Distribution Register
12. Details of Unspent amount Retrieval to DPO & SPO office
IV. Check List for Rice Audit in KGBVS-III & IV and NSCBAVs/Hostels
Genaral Information
1. Cash Book (01.04.2024 to 31.03.2025)
2. Vouchers (01.04.2024 to 31.03.2025)
Formats year wise (3) Copies) Utilization Certificate year wise Formats (fill up by KGBVs-III & IV Section and submit to Auditors)
5. Sanctioned Strength/Enrolment in the KGBV for the year (No.of Students)
6.Actual Enrolment (No.of Students)
7 . Opening stock of Rice (in Kgs)
8.Rice allotted for the month (in Kgs)
9. Date of Rice Lifted from MLCs
10. Quantity of Rice lifted from MLCs(in Kgs)
11. DD Number/ Date/Amount (in Rs.)
12. 12. Rice utilised Register (in Kgs)
13. Closing Stock of Rice (in Kgs)
14. RO Copies (01.04.2024 to 31.03.2025)
15. Loan Taken from other Schools/KGBVs with Document Evidence
16. Loan re-Paid/Return to Other Schools/KGBVs with Document Evidence
17. Loan Given to Other Schools/KGBVs with Document Evidence
18. Loan Recovery from Other Schools/KGBVs with Document Evidence
The receipts and payments formats for SMCs/CRCs/MRCs/KGBVs/Diet CollegFormats
BCCollege, AP Residency Schools, PM Shri & KGBV Type-III, IV NSCBAVS Rice Audit Formats are also attached to this email.
Encl:
1. Internal Audit Schedule Dates & SDUs List
2. Receipts & Payments Formats
3. Rice Audit Formats
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